Academic Advising Handbook

Appendices

Appendix B - Campus Reference Chart

Topic	Ashland	New Richmond	Rice Lake	Superior
Adding a Class	Forms at Student Services; Academic Advisors involved	Information Center – Instructor signature required	Forms at Student Services	Forms at Student Services; Instructor approval may be required
Address Changes	Student Services Office	Information Center	Forms available at Information Center, Student Services Assistant processes	Student Services Office
Admission While on Academic Probation	Counselor – completes enrollment agreement	Counselor – completes enrollment agreement	Counselor – completes enrollment agreement	Meets with counselor; no formal agreement used
Admissions Assessment	Student Services Assistant	Information Center or Receptionist	Information Center	Information Center
Admissions Requirements (by program)	Student Services Assistant	Student Services Assistant	Student Services Assistant	Student Services Assistant
Advanced Standing (Transfer Information System Website and WITC Advanced Standing from Other Institutions, High School Articulation Agreements, Portfolio Assessment)	Student initiates; Student Success Technician does testouts; Deans evaluate advanced standing except for items listed on TIS; Counselors involved in process	Student initiates – obtains form from Information Center	Student initiates; Obtains form from information center	Student initiates; Deans and counselors involved in process
Advising Special Populations (International Students, Special Academic Needs, Disabilities, etc.)	Admissions Advisor	Admissions Advisor	Admissions Advisor	Admissions Advisor
Articulation of Courses	Student initiates; Student Success Technician does testouts; Deans evaluate advanced standing except for items listed on TIS; Counselors involved in process	Student initiates – obtains form from Information Center	Student initiates; Deans and Counselors involved in process	Student initiates; Deans and Counselors involved in process
Topic	Ashland	New Richmond	Rice Lake	Superior
Auditing a Course	Student needs to make this known at registration time	Student needs to make this known at registration time – Student Services Office Manager and Student Services Assistant	Student needs to make this known at registration time – Student Services Office Manager and Student Services Assistant	AND Program; Dean of Instructional Planning
Bureau of Indian Affairs	Student Services Staff and Financial Aid Advisor	Financial Aid Advisor	Financial Aid Advisor	Financial Aid Advisor, Business Office, and Student Services Dean
Career Interest and Aptitude Assessment	Student Services Office Counselors and Student Services Center Instructors provide the service	Student Success Center	Student Success Center	Student Success Center
CEP	Student Services Staff and Financial Aid Advisors	Financial Aid Advisor	Financial Aid Advisor	Financial Aid Advisor, Business Office, and Student Services Dean
Changing Programs	Counselor – requires new application form; student may need to retake COMPASS assessment	Counselor – requires a new application form	Counselor – requires new application form; student may need to retake COMPASS assessment	Counselor – requires new application form
COMPASS Assessment	Student Services Office	Information Center	Information Center	Information Center
Course Section Changes	Forms at Student Services; Counselors and Admissions Advisor involved	Information Center – Instructor signature required	Forms in Student Services	Forms at Student Services, Instructor approval may be needed
Double Major Students	Counselor – requires a second application form	Counselor – requires a second application form	Counselor – requires a second application form and interview	Counselor – requires a second application form
Dropping a Class	Forms obtained in Student Services; counselors are usually involved; instructor signature not required but instructor is notified	Information Center – Instructor signature sometimes required	Forms in Student Services	Forms obtained in Student Services; Instructor or advisor signature required
Topic	Ashland	New Richmond	Rice Lake	Superior
Dropping a WITC Program	Counselor	Counselor	Counselor	Counselor
DVR	Student Services Staff	Financial Aid Advisor	Financial Aid Advisor	Financial Aid Advisor, Business Office, and Student Services Dean
Early Alert Process	Counselor works with instructors; instructor initiates	Instructor initiates	Instructor initiates	Instructor initiates
GED	Student Success Technician	Student Success Technician; must complete orientation with Student Success Technician before doing any testing	Student Success Center	Student Success Center Technician
High School – 118.15 Contracts	Counselors and Student Success Technician	Counselors and Admissions Advisors	Counselors	Counselors
High School – Youth Options	Counselors and Admissions Advisors	Counselors and Admissions Advisors	Counselors	Counselors
HSED	Student Success Technician	Student Success Technician; must complete orientation with Student Success Technician before doing any testing	Student Success Center	Student Success Center Technician
Topic	Ashland	New Richmond	Rice Lake	Superior
Information Release Forms	Student Services Office	Student responsibility to initiate	Student initiates; copies given to staff, kept on file at Information Center; this is done during Graduation Preparation Days	Students complete at registration
Interviews on Campus	College Advancement Associate, Employment Assistance Team, and Job Quest class	College Advancement Associate	College Advancement Associate, Student Services Technician (back up)	College Advancement Associate
Job Fairs	College Advancement Associate, Employment Assistance Team, and Job Quest class	College Advancement Associate	Admissions Advisor	College Advancement Associate
Job Service	Student Services Staff	Financial Aid Advisor		Financial Aid Advisor, Business Office, and Student Services Dean
Mid-Semester or Mid-Course Grade Advising	Academic Advisors with involvement with instructors and counselors	Instructors	Instructors	Student Services collects tentative grades from instructors; instructors meet with students
Portfolio Evaluation	Student initiates; Student Success Technician does testouts; Deans evaluate advanced standing except for items listed on TIS; Counselors involved in process	Student initiates – obtains form from Information Center	Student initiates; Deans and Counselors involved in process	Student initiates; Deans and Counselors involved in process
Program Choice	Admission Advisors, Counselors, Instructors, and Deans	Admissions Advisor, Counselors, Instructors, and Deans	Admissions Advisor, Counselors, Instructors, and Deans	Admissions Advisor, Counselors, Instructors, and Deans
Reactivating a Major	Need to complete new admission for application; interview with counselor	Need to complete new admission for application; interview with counselor	Need to complete new admission for application; interview with counselor	Need to complete new admission for application; interview with counselor
Topic	Ashland	New Richmond	Rice Lake	Superior
Readmission	Need to complete new admission for application; interview with counselor	Need to complete new admission for application; interview with counselor	Need to complete new admission for application; interview with counselor	Need to complete new admission for application; interview with counselor
Readmission After Academic Suspension	Appeal letter to Student Services Dean	Counselor	Counselor	Counselor
Referring Students to Outside Agencies (AODA, DVR, Literacy Council, mental health, medical, etc.)	Counselors; College Health Nurse; also may be facilitated by program instructor	Counselors – have a resource booklet of area facilities	Student Success Center, Counselors, Student Health Nurse; also may be facilitated by program instructor (sometimes the student feels most comfortable talking with them)	Counselors, Health Nurse, Student Success Center
Registration	Deans, Counselors, and Student Services Staff work with students. Students who need special scheduling work with the deans.	Instructors meet with students; early registration in December for spring; May for fall; summer registration/ orientation in July for students who are new in the fall	Instructors meet with students in program groups; "special" scheduling takes place with counselors, deans, and other Student Services Staff	Program instructors meet with full-time students; part-time students meet with Deans and Counselors
Scholarships	College Advancement Associate	College Advancement Associate	College Advancement Associate	College Advancement Associate
Shadowing	Admissions Advisor	Admissions Advisor	Admissions Advisor	Admissions Advisor
Special Needs Identification and Accommodations	Counselor with special needs expertise	Student Success Center – student needs to initiate in writing or by submitting form 14 days in advance; instructors need to include in syllabus	Counselors and Student Success Center Instructors; students need to provide documentation	Student Success Center (part-time instructor)
Student Records	Student Services Office	Information Center	Student Services Assistant	Data entry staff maintains files
Topic	Ashland	New Richmond	Rice Lake	Superior
Test Outs	Student initiates; Student Success Technician does testouts; Deans evaluate advanced standing except for items listed on TIS; Counselors involved in process	Student initiates – obtains form from Information Center	Student initiates; obtains form from Information Center	Student initiates; Instructor signs off and returns form to student services
Tours	Admissions Advisor	Admissions Advisor	Admissions Advisor	Admissions Advisor
Transcripts, Requesting	Student Services Office	Information Center	Forms available at Information Center and Student Services	Student Services Office
Transfer Credits	Student initiates; Student Success Technician does testouts; Deans evaluate advanced standing except for items listed on TIS; Counselors involved in process	Student initiates – obtains form from Information Center	Student initiates; Student Success Technician works with Deans	Student initiates; Deans and Counselors involved in process
WITC Bookstores	In-house	In-house	In-house	Superior’s bookstore is located at the UW Campus; students also have the option of ordering their books on-line at this location
Workforce Development	Student Services Dean and Continuing Ed Dean	Financial Aid Advisor	Financial Aid Advisor	Financial Aid Advisor, Business Office, and Student Services Dean
WTCS Application Completion and Submission	Student Services Assistant	Student Services Assistant	Processed by the Student Services Assistant; but anyone at the Information Center or Student Success Center will accept a completed form	Student Services Assistant

Staff

Academic Advising Handbook