Medical Assistant Requirements and Application

Medical Assistant student giving a flu shot to a patient

From submitting your application to admission to registration, WITC is available to help guide you through the admissions process. To help you successfully complete this program, WITC has developed a set of program requirements and functional ability criteria. For students with a disability, reasonable accommodations are available to help you be successful in the program of your choice. 


Admission Requirements

The first step to get admitted is to fill out a WITC application, and WITC will guide you from there. If you're not quite ready to become a student, visit a campus to get the full WITC experience. A campus tour will give you the opportunity to meet staff, instructors and students, tour the campus and get a real feel for the campus culture. 

2020-21 Medical Assistant Additional Program Information-Generic Track

2020-21 Medical Assistant Additional Program Information-Transfer Track

Program-Specific Requirements

  • Submit Background Check fee

  • Have an acceptable Wisconsin Caregiver Background Check, National Criminal Background Check, Minnesota Caregiver Background Check (if applicable), and other states, if applicable (required at program start and prior to practicum)

  • Pass a physical exam, have current immunizations, and demonstrate negative status for tuberculosis (Tb)

  • Possess current certification of First Aid and “CPR for Healthcare Providers” or equivalent

  • Review and sign Nursing and Allied Health Division Confidentiality Statement

  • Attend a mandatory program orientation session

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How to Apply

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Medical Assistant Student Handbook Academic Year 2020-2021

Agreement for Clinical-Student Signature

Professionalism-Student Signature

Medical Assistant Orientation- Spring 2021

2020-21 Academic Calendar

  • Background Checks
    • The clinical agencies that host the WITC MA students for practicum courses have significantly increased their demands for background check scrutiny over the past several years. Background checks will not be completed until 90 days prior to start of the Medical Assistant Practicum (January 1 for New Richmond and Ashland students; August 1 for Rice Lake and Superior students. In the meantime, WITC wants to ensure students understand, prior to the start of the program, that if there are no clinical agencies that will accept the student based on the background check history, the student must be excused from the MA program, regardless of the student's academic standing. This is explained in further detail in the Background Check Disclosure form listed above, under Admission Requirements.

    • All MA students are required to complete a Wisconsin Caregiver Background Check and a National Criminal Background Check, which must be completed through Verified Credentials, Inc.

    • In addition to that, if you are a student who will complete MA Practicum in Minnesota, you will also be required to complete a Minnesota Caregiver Background Check (see below). Prior to MA Practicum, your program instructor/advisor will inform you if a Minnesota background check is needed. 

      • MN Department of Human Services (DHS) Background Studies
      • The MN Dept. of Health Services NETStudy 2.0 background study requires all persons who provide services to children and vulnerable adults to be fingerprinted and photographed. 
      • Students will be required to provide WITC a copy of an Acceptable Form of ID for DHS Background studies, the completed MN DHS Data Worksheet and $20. 
      • WITC staff will verify the information provided, and enter it into the MN DHS website, which will generate the Background Study Fingerprint & Photo Authorization document that is sent to the student. Students MUST present the authorization document and same form of ID to be fingerprinted and photographed. Students will be required to pay the $9.10 fee at the fingerprint and photo location
      • Within 14 calendar days of receiving the Background Study Fingerprint and Photo Authorization document, students must be fingerprinted and photographed. If not completed within 14 calendar days, the above process and fee payment will need to be repeated. 
      • Background Study Notice of Privacy Practices
      • 1. Print Forms
      • 2. Each form will indicate a due date and to whom the paperwork should be sent

  • Health Form and Directions 
    • Health Form and Directions
      • 1. Print directions and forms

      • 2. Read Hepatitis B information

      • 3. Complete health information and immunization pages of the form

      • 4. Take form and directions to your physical exam appointment

      • 5. Be sure the physical exam page gets signed and stamped

      • 6. Submit during the first semester per instructor's deadline

  • Uniforms
    • Uniforms
      • The uniform dress code is identified in your Student Handbook under Professionalism Requirements (B5). This link provides a list of websites and local uniform shops that sell uniforms. 

  • Complete and Give to your Instructor
  • Additional Information 

Medical Assistant Withdrawal

  • Instructions for Withdrawal from MA Core Courses 
    • If you are at this webpage, it means your MA Academic Advisor has been notified that you dropped your MA course (509-xxx) courses.
      • If you are withdrawing from your MA core (509-xxx) courses, the MA program would like to gather data regarding your decision to withdraw.  This data is useful in the MA planning process.  Thank you for providing this information.
      • Please carefully review the Withdrawal from the MA Program form.  You may complete the form electronically and email to or print and mail this form within one month of your exiting the program to the following address:
        • Janel Ouimette
        • WITC-Rice Lake
        • 1900 College Dr
        • Rice Lake WI  54868
      • If you have questions or concerns, please don't hesitate to contact Janel Ouimette, MA Program Director, at or 800/243-9482 x5295.

Technology Requirements

If using Macintosh or Linux based computers, coursework must be submitted using your Office365 tools provided with your WITC email account. It is important to verify with your Program Faculty if non-Windows based computers are acceptable in the program.

View All Technology Requirements


Choose a campus to view contact information, or for general assistance, please contact us.

Rice Lake Admissions Contact

Shawn Larson

Admissions Advisor

800.243.9482 ext. 5220


Ashland Admissions Contact

Jennifer Bednarik

Admissions Advisor

800.243.9482 ext. 3195


New Richmond Admissions Contact

Jodi Saliny

Admissions Advisor

800.243.9482 ext. 4339


Superior Admissions Contact

Mary Glad

Admissions Advisor

800.243.9482 ext. 6243


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